Effective project controlling is crucial for the success of any business project. Controllers need accurate data on budgets, resources, and the progress of individual projects to make informed decisions. Without centralized PM software, it’s easy to lose track of the bigger picture.
PLANTA enables controlling teams to carry out their core tasks more efficiently and transparently. The software provides help for planning budgets, monitoring costs, identifying financial risks at an early stage, and generating reports automatically.
Why Choose PLANTA Project for Project Controlling in SMEs?
Small and medium-sized enterprises often have limited resources for project controlling. A lack of transparency regarding budgets and costs frequently leads to financial bottlenecks or inefficient use of funds.
PLANTA supports SMEs through:
Transparent budget planning: Keep track of all costs and budgets in real time.
Automated reporting: Quickly available reports for stakeholders.
Early warning systems for financial risks: Detect deviations in time.
Optimized resource management: Efficient capacity planning for teams and departments.
Use Case: Project Controlling for the Launch of a New Product
Project Goal & Vision
The company is planning to launch a new product and requires detailed budget planning along with ongoing cost control to ensure profitability.
Main objectives:
Ensure realistic budgeting
Continuously monitor project expenses
Reduce financial risks through early warning systems
Optimize resource utilization
Project Timeline
1. Initiation Phase (2–3 months)
- Creation of a detailed financial plan for development, production, and marketing
- Risk analysis for potential financial bottlenecks
- Initial resource allocation
| Duration | Milestone |
| 4 weeks | Budget planning completed |
| 8 weeks | Risk analysis conducted |
| 12 weeks | Executive approval granted |
PLANTA Features:
Risk management: Early detection of financial bottlenecks
Budget management: Detailed cost planning
Resource planning: Optimal team allocation
2. Implementation Phase (6–9 months)
- Continuous cost control and budget monitoring
- Real-time financial reports for management
- Identification of budget deviations
| Duration | Milestone |
| 12 weeks | Completion of first production run |
| 20 weeks | Launch of marketing activities |
| 36 weeks | Product launch |
PLANTA Features:
Reporting: Automated reports for real-time project status
Budget management: Budget tracking to identify deviations
Dashboards: Live dashboards to support management decisions
3. Closing Phase (1–2 months)
- Post-calculation of total project costs
- Success evaluation based on planned vs. actual budgets
- Lessons learned for future projects
| Duration | Milestone |
| 4 weeks after launch | Completion of cost analysis |
| 6 weeks | Creation of final report |
PLANTA Features:
Dashboards: For measuring project success
Knowledge management & documentation: Documenting lessons learned
Conclusion
For SMEs, precise financial control is essential to ensure the economic success of their projects. PLANTA helps them to optimize budgets, minimize financial risks, and support informed decision-making.
Key Features for Successful Project Controlling
Why Choose PLANTA for Project Controlling in Large Enterprises?
In large organizations with numerous parallel projects, the challenges in controlling are even greater. They must manage global budgets, coordinate cost centers across departments, and analyze financial risks in real time.
PLANTA supports large enterprises through:
Multi-project budgeting: Full overview of all projects worldwide
Strategic portfolio controlling: Optimal resource allocation for more profitable projects
Automated financial reports: Management reporting at the push of a button
Real-time risk management: Identification of cost deviations
Use Case: Implementation of a Global Sustainability Program
Project Goal & Vision
The enterprise is planning an initiative to reduce CO₂ emissions across the entire supply chain and requires a comprehensive financial and controlling system to manage investments.
Main objectives:
Detailed budgeting for sustainable investments
Financial control across all company locations
Monitoring of subsidies and cost savings
Identification of financial risks through cost deviations
Project Timeline
1. Initiation Phase (3–4 months)
- Definition of financial requirements for environmental projects
- Identification of external funding opportunities
- Coordination with international departments
| Duration | Milestone |
| 6 weeks | Cost planning for sustainability initiatives completed |
| 8 weeks | Funding opportunities reviewed |
| 12 weeks | Financial strategy approved |
PLANTA Features:
Portfolio management: Evaluation of ideas and initiatives
Budget management: Budgeting financial flows and tracking grants
2. Implementation Phase (12–18 months)
- Ongoing financial controlling of active projects
- Assessment of savings potential through sustainability initiatives
- Reporting to management
| Duration | Milestone |
| 12 weeks | Implementation of first measures |
| 24 weeks | Completion of half-year CO₂ reduction report |
| 48 weeks | Scaling of successful projects |
PLANTA Features:
Reporting: Automated reports for management and investors
Budget management: Real-time monitoring of financial KPIs
Risk management: Analysis of cost deviations
Conclusion
Controllers in large enterprises face the challenge of monitoring a multitude of parallel projects, detecting budget deviations early, and managing strategic investments efficiently. Without powerful PM software, cost overruns, inefficient resource utilization, and lack of transparency can quickly lead to financial risks.
PLANTA Project helps corporate controlling teams to optimize financial processes, minimize cost risks early on, and significantly enhance transparency in project management. The software enables strategic financial steering that supports sustainable and profitable business development.
