Kee­ping an Eye on Pro­ject Costs

The imple­men­ta­ti­on of pro­ject manage­ment soft­ware pro­vi­des eQ‑3 with an exact over­view of the ent­i­re pro­ject situa­ti­on; pro­ject dura­ti­on, cos­ts, and in par­ti­cu­lar the effect of pro­jects on resour­ce loading.

Using PLANTA sin­ce 2010

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Com­pa­ny Profile

For more than 30 years, the ELV/eQ‑3 group, with its head­quar­ters in Leer, has ran­ked among the lea­ders for inno­va­ti­on and tech­no­lo­gy in the are­as of home auto­ma­ti­on and con­su­mer elec­tro­nics. As a manu­fac­tu­rer of electri­cal pro­ducts in the are­as of home and wire­less con­trol, con­su­mer elec­tro­nics and ener­gy manage­ment solu­ti­ons, it has been ran­king among the lea­ders of tech­no­lo­gi­cal inno­va­ti­on in Euro­pe for more than 30 years. With more than 200 pro­duct types, eQ‑3 has the lar­gest port­fo­lio in this sec­tor. eQ‑3 pro­ducts can often be found in the home auto­ma­ti­on sec­tor, for instance elec­tro­nic hea­ter ther­mo­stats. One of eQ‑3’s core com­pe­ten­ces is bat­te­ry ope­ra­ti­on and com­mu­ni­ca­ti­on bet­ween two or more bat­te­ry devices. In the sec­tor of home auto­ma­ti­on pro­ducts, eQ‑3 is mar­ket lea­der. As a manu­fac­tu­rer of home con­trol and ener­gy manage­ment solu­ti­ons with more than 200 pro­duct types, eQ‑3 has one of the widest ran­ges in the industry.

Initi­al Situation

Befo­re the imple­men­ta­ti­on of a mul­ti-pro­ject manage­ment sys­tem, pro­jects were not trans­pa­rent and per­son­nel plan­ning was con­fu­sing. Espe­cial­ly deve­lo­p­ment pro­po­sals which embrace several indi­vi­du­al deve­lo­p­ments and invol­ve a lar­ger num­ber of employees were not planable.

Imple­men­ta­ti­on of PLANTA pro­ject

The objec­ti­ve of the soft­ware imple­men­ta­ti­on was to obtain an over­view of indi­vi­du­al employee uti­liz­a­ti­ons and to enhan­ce the plan­ning of new pro­jects. Pro­ject run­ti­mes and cos­ts should also be clear­ly definab­le. At the begin­ning of 2010, after che­cking various pos­si­ble pro­ducts on the mar­ket, eQ‑3 deci­ded in favor of PLANTA pro­ject by PLANTA. Accord­ing to eQ‑3, this sys­tem offe­red the best over­all con­cept and the best over­view of resour­ce uti­liz­a­ti­on in com­pa­ri­son to other pro­ducts. Fur­ther rea­sons why the PLANTA sys­tem was con­vin­cing are: the gra­phi­cal­ly edita­ble sche­du­le as well as a style of pro­ject plan­ning inspi­red by MS Pro­ject, which had alrea­dy been used before.
A dyna­mi­cal imple­men­ta­ti­on of the new sys­tem for 50 employees fol­lo­wed. An expert team con­sis­ting of 6 mem­bers worked as a stee­ring com­mit­tee. A mul­ti-pro­ject mana­ger plan­ned approx. 130 pro­jects for 50 employees with an average run­ti­me of 10 mon­ths. The sys­tem went live on June 1st, 2010. With the help of the new soft­ware, 20 pro­ject mana­gers and 2 mul­ti-pro­ject mana­gers car­ry out the plan­ning for 50 employees and 7 stakeholders.

Con­clu­si­on and Benefits

The soft­ware imple­men­ta­ti­on has sol­ved many pro­blems: pro­ject run­ti­mes can be ent­e­red much more pre­cise­ly, e.g. by ent­e­ring indi­vi­du­al working times, and pro­ject cos­ts can be collec­ted accu­rate­ly due to free­ly definab­le cost cen­ters and indi­vi­du­al hour­ly rates.

The imple­men­ta­ti­on of PLANTA pro­ject instant­ly impro­ved the over­all view of all run­ning pro­jects. The use of resour­ces is trans­pa­rent and clear­ly evi­dent in all com­pa­ny pro­jects. As a result, resour­ces can be plan­ned more effi­ci­ent­ly and pro­ject dura­ti­ons can be cal­cu­la­ted more accu­rate­ly. For the first time, the cos­ts of indi­vi­du­al pro­jects can be ent­e­red and assi­gned pre­cise­ly.

Horst Jans­sen, mul­ti-pro­ject manage­ment at eQ‑3